Hosting Event Online Testing (EOT)
Event Online Testing (EOT) appeals to training companies and other organizations that test groups of candidates simultaneously via computer. In many instances, candidates are brought together at a single location to go through training and then complete testing. EOT administrations are conducted at CCO authorized test centers.
What Does EOT Look Like?
EOT sites may be dedicated facilities (such as an employer’s office or training facility) or set up at temporary locations such as hotels or other off-site locations.
Each candidate needs a dedicated computer for the test administration. However, because of the flexibility of this modality, a candidate may be scheduled to use a computer in the morning, and a different candidate may use the same device in the afternoon.
Any supplemental material, such as load charts, reference material, or calculators, is provided within the exam on-screen. On test day, the candidates are checked in by a Proctor who is physically present. The candidate then takes all exams they are scheduled for in succession. Following the EOT exams candidates receive their results onscreen. Results are also emailed and available in their myCCO Portal
Exam security is maintained by the physically present proctor. In addition, exam administrations are also recorded. Every candidate is recorded from start to finish via webcam, microphone, and screen record.
What is required to setup an EOT Test Administration?
There are several components to setting up an EOT test administration. Test Administrations require:
- CCO-credentialed Testing Personnel
- A pre-approved EOT Site
CCO Credentialed Testing Personnel
There are three roles involved in EOT administration and the company or organization setting up the exam is responsible for providing the required personnel:
- Test Site Coordinator (TSC)
- Test Administration Coordinator (TAC); and
- EOT Proctor
The Test Site Coordinator (TSC) is responsible for managing the test site and coordinating all aspects of the test administration, including assigning on-site personnel. TSCs must complete an online training and assessment to be credentialed by CCO to perform their responsibilities.
The Test Administration Coordinator (TAC) is responsible for providing on-site support to the TSC and working together with the Proctor to execute the test administration. TACs must complete an online training and assessment to be credentialed by CCO to perform their responsibilities. A TAC must be assigned to a test administration by the TSC.
The EOT Proctor is responsible for administering the EOT exams, including verifying the candidate ID and ensuring the security and integrity of the exam(s) are not compromised. Proctors must attend a four-hour virtual training and complete an assessment to become credentialed by CCO to perform their responsibilities. A Proctor must be assigned to a test administration by the TSC.
One person may play multiple roles as long as they have completed the required training and earned the applicable CCO Credential. EOT Proctors are subject to the CCO Testing Personnel Conflict of Interest policy.
Although not required, contracting with a third-party proctor is an option. Proctors, Inc. can provide credentialed EOT Proctors upon request. For more information on proctor availability, fees, and scheduling, you may contact Proctors, Inc directly at 917-808-2343.
See the Fees page for information on Testing Personnel related fees.
EOT Site Requirements
Before an EOT test administration may be scheduled, the site must be approved. Credentialed TSCs are fully trained on what is required of an EOT site and how to submit the applications. Sites should be submitted for approval at least four weeks prior to desired test date and will be processed in the order they are received. Upon approval of the test site, the TSC will be able to immediately setup EOT test administrations.
The EOT testing room must meet the following requirements:
- Indoor facility suitable for EOT exam delivery
- Quiet, well-lit, and properly ventilated, with a comfortable temperature and free from distractions to candidates
- Adequate room acoustics, permitting all candidates to hear instructions given from the Proctor workstation; if the room is large, provide a microphone and PA to ensure candidates furthest from the Proctor are able to hear verbal instructions clearly
- Accessible to candidates with special needs
- Large signs prominently posted directing candidates to the testing area
- Convenient access to restrooms stocked with sufficient supplies, located near the testing area; post directional signs, if necessary
- Convenient access to drinking water
- One point of entry and exit; candidates must enter and exit through the same door
- Free of all training aids and training/reference materials, including without limitation, posters, writing on walls/boards, and handouts
- Depending on internet bandwidth, maximum of 42 candidate stations
- A Proctor workstation separate from candidate testing stations but in the same room
The candidate testing station(s) must meet the following requirements:
- One testing station per candidate
- Each testing station must be clearly labeled with a unique station number (e.g., Station 1, Station 2, etc.)
- Adequate separation between the testing stations, allowing for candidates and Proctors to move easily move around testing stations:
- Minimum of 6 feet if testing stations are positioned side-by-side with no dividers
- Minimum of 7 feet if testing stations are positioned in rows with candidates back-to-back or facing each other
- Classroom-style rows are not recommended; however, may be used if they meet the following requirements:
- Minimum of 5 feet between rows with candidates front-to-back
- Dividers required for all testing stations
- Proctor workstation must be positioned behind all rows
Testing station dividers are permitted and encouraged, as long as they meet the following requirements:
- With dividers, testing station spacing may be reduced to a minimum of 3 feet (side-by-side only)
- Dividers must meet the following specifications:
- Three-sided (left, right, and back)
- Height—minimum 24 in. high (from top of table/desk), and at least 6 in. above top of monitor/laptop screen
- Extend from front edge to back edge of testing table/desk
- Opaque (35% or less transparency) and constructed of sturdy material (e.g., cubicle material, wood, plastic, plexiglass, cardboard)
- Free from writing; must be verified to not have writing before and after testing
- Stable and self-standing or securely attached to testing table/desk
Testing stations may be desks or tables:
- Less than 6-foot tables/desks: No more than one testing station per table
- 6-foot to 8-foot tables: No more than two testing stations per table; dividers required
- Larger than 8-foot tables (e.g., conference room tables): No more than one testing station per 3 feet, and all must face the same direction; dividers required
- Round tables: No more than one testing station per table
Ready to get started? Learn how to become CCO-credentialed Testing Personnel.